JOB LISTINGS

1+ Years of experience. Perform administrative and secretarial duties as requested. Duties may include sorting and filing materials. Access information in tables, graphs or charts and proofread/correct errors in documents so that they are grammatically correct. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations to include creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities.

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]

This position requires a high school education or equivalent and a minimum of 4 years of administrative support experience of increasing complexity. Position requires extensive expertise in the full range of administrative skills to include:

· Excellent organizational skills
· An ability to anticipate staff and departmental needs
· Strong interpersonal, verbal and written communication skills
· An ability to create functional networks at all levels of the business
· Must have the ability to function independently
· Confidently set own priorities and time lines and work to them
· An interest in continuous improvement and development, coupled with a willingness to learn and adapt to evolving departmental needs
· Demonstrates advanced knowledge of, and deft skills with complex computer software and programs

Job Dimension
This position primarily provides support to Global VP executives for a Pharmaceutical Company in the Laboratory Animal Sciences business units / enterprise.

Purpose/Key Responsibilities
· Develop understanding of the organization and key stakeholders at all major sites
· Manage VP calendar and other LT members as necessary
· Arrange complex domestic and international travel plans with knowledge of key contacts and stakeholders
· Arrange local and global leadership and other staff meetings
· Manage and accurately file expenses, with knowledge of key account codes
· Draft documents, presentations as needed
· Create spreadsheets, tables, templates as requested
· Independently complete special assignments and contribute to initiatives
· Develop knowledge of, support and manage key team sites and databases as needed
· Conduct literature searches
· Develop familiarity with business unit strategy as well as Platform Technology and Sciences (PTS) goals
· Provide general support across enterprise staff as needed (meeting arrangements, visitor itineraries, memberships, registrations, office
supplies, expense reports, scientific meeting support)
· Manage mailing, shipping and receiving
· Maintain up to date training file, including appropriate safety training
· Provide coverage for other PTS administrative assistants

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]

7 administrative assistant positions available for a long-term contract assignment – Pay rate range $17 - $18 per hour. Redact regulatory documents by extracting pages from Adobe PDF files using Adobe Create and verify Excel spreadsheet reports on document information, such as date, subject and product. Search for and export regulatory documents using in house databases to shared areas.

Required Skills:
Detail oriented (Perform detailed work, follow instructions and proofread/correct errors in documents)
Basic computer skills and knowledge of Excel and Word

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]

Successful candidate will work with a North America Pharma Finance Spend Hub Team that provides support for finance partners and business clients in A&P (Advertising and Promotion) budgeting and reporting.

Role / Responsibilities:

· Provide analytic support and review with the marketing and brand teams for their A&P spend, forecasts and commitments.
· Perform month-end activities, e.g. accruals, balance sheet account reconciliations, reports, etc.
· Coordinate financial processes and timeline with finance partners and business clients during budget/forecasts
· Review phasing of A&P commitments with business clients
· Assist finance partners and business clients with the financial project tracking system, Planner tool

Basic Qualifications
Bachelor’s degree or equivalent, ACA, ACCA, CIMA qualified and MBA or equivalent
Extensive relevant work experience
Interaction with management at all levels
Proven strong analytical/problem solving skills and effective influencing/negotiation skills
Ability to work individually in a matrix organization
Proven strong communication skills

Preferred Qualifications
Audit experience highly preferred
Superior interpersonal and communication skills
Outstanding business partnering capabilities

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]

The R&D External Project Expense (EPE) Central Team is the principal link between Finance and clinical operations personnel running Pharma R&D’s Early & Late Stage clinical trials. Analysts support a variety of study and project managers, helping them to create and maintain an appropriate clinical budget and forecast, as well as ensuring that actuals are being accounted for correctly.

Team members need to be comfortable working independently to develop a customer-focused relationship with clients. Members will also have the confidence and self-assurance to challenge assumptions to ensure that forecasting is accurate and appropriate accounting practice is followed. Analysts are expected to be the expert on the financial aspects of their studies, answering questions from study managers, project managers and finance directors. In addition to the ongoing day-to-day aspects of the role, analysts are empowered and expected to identify and drive continuous improvement to study support processes, providing the opportunity to make a positive difference in both the financial and clinical areas

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]

Job Summary: 3 month temporary assignment.
Intermediate level administrative assistant to support HR office with general office duties like updating Excel spreadsheets, mail merging, etc.

Required Skill: EXPERT level of proficiency in MS Office Word, Excel, and Powerpoint. Must be able to work long hours. This assignment will last until the end of the year.

Pay Rate is $20 per hour
Location: Allen Parkway area.

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]

Customer Care Advisor achieves customer satisfaction through front line contact with customers.

· Familiar with CTD/eCTD
· Achieve customer satisfaction through front line contact with customers
· Handle & respond to inbound customer calls within parameters set by customer service levels
· Receive & process customer orders
· Discuss & respond to customer product related enquiries within ABPI guidelines, or transfer to PI/Med Info.
· Answer direct account related queries, Plus discount enquiries explained & Hospital trading queries.
· Resolve all incoming inquiries & complaints to the customer’s satisfaction.
· Follow CCC procedures as defined in standard operating procedures and proactively identify opportunities for process improvements.
· Maintain high standards of system & product knowledge & continually develop in role.
· Share knowledge experience and understanding to optimize team effectiveness.

Potential development in role to take on ad hoc projects to support sales and marketing teams

· Generate leads to help representatives gain access to customers.
· Dealing with Vaccines overflow order processing and inquiries.
· Arranging direct to patient material requests via Toolbox.
· Dealing with and resolving general inquiries from HCPs/MOPs and company representatives.
· Responding to CCC letters/e-mails/faxes Managing the Zyban Right-Time Programme patient service
· Possible alignments to other parts of the business.Participate in appointment making and aid representative access

Phone: 832.397.6325 | Fax: 866.433.4454 | email: [email protected]